Privacy & Policy
( Effective date: May 1st,2020)
Robotics Club(“Company” or “We” and their connotations) operates a website -(URL: httpsss://www.qatarroboticsclub.com) (together called as “Platform”) which is engaged in the service of online tutoring to users.
Our Platform is primarily for teachers who are enlisted on our Platform and children below the age of 18 years (“Child”). By registering on the platform the parent gives their consent for the use of the platform by the child. The teachers, parents of the Child or users above 18 years age hereinafter are referred to as You. The term “Users” for the purposes of these Terms shall be read as You and/or the Child.
2. Information We Collect and use
In order to provide Services, we require certain user information and may obtain the same through user-provided data or automatic data collection.
- We collect information that may be used to identify you or your Child (“Personal Information”) including, but not limited to, (i) name, e-mail ID, photograph, location and other contact information (ii) gender and other demographics (iii) birth date and year of the Child to validate their age.
- We also collect certain information either when you provide it using the Platform or Services and/or automatically as you or the Child navigate through the Platform (which may include usage details, IP address, device ID and type, your browser type and language, the operating system used by the device, access times, and information collected through cookies, web beacons and other tracking technologies). You agree that we may use such information to do internal research on our Users’ demographics to better understand, protect and serve our Users.
- If any of the Users allows us to collect information from his or her device phonebook—and you or the Child’s are one of that User’s contacts—we may combine the information we collect from that User’s phonebook with other information we have collected about you. We may also obtain information from other sources and combine that with the information we collect through the Platform.
- We use data collection devices such as “cookies” on certain pages of the Platform to help analyse our web page flow, measure promotional effectiveness, and promote trust and safety. Cookies are small files placed on your hard drive that assist us in providing our Services. We offer certain features that are only available using a cookie. Cookies can also help us provide information that is targeted to your interests.
- Online training sessions are recorded and used for quality audits and teacher training.
- Users shall grant the Company a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license for content that is covered by intellectual property rights, like photos and videos (IP License). This IP License shall end when you delete your IP content or your account unless your content has been shared with others, and they have not deleted it. When you delete IP content, it is deleted in a manner similar to emptying the recycle bin on a computer. However, you understand that removed content may persist in backup copies for a reasonable period (but will not be available to others).
We collect personal information only necessary for the following purposes:
- To create and maintain an account;
- To enable you to avail of our Services, and ensure efficient customer care experience and develop new features;
- To determine the current age of the Child;
- To send surveys or marketing communications to inform you of new products or Services or other information that may be of interest;
- To dispatch transaction-related communications such as welcome letters, billing reminders, and purchase confirmations;
- To notify the necessary information related to the Platform and Services and your or the Child’s account on the Platform from time to time;
- To maintain records and provide you and the Child with an efficient, safe and customized experience while using the Platform;
- To analyse overall trends to helps us improve the Platform and Services;
- To perform quality audits and teacher training;
- To furnish your information to service partners and providers only to the extent necessary for delivering the relevant services (e.g. scheduling service and maintenance, providing emergency assistance);
- Verify your identity and prevent fraud or other unauthorized or illegal activity;
- To comply with applicable laws, rules, and regulations;
- We may use your email address to seek parental consent of Child for registration of and to explain what information we are collecting, how we plan to use it, and how the parent can revoke consent or request at any time that we remove the account and delete any Personal Information collected from the Child (including the parental contact information).
- We reserve the right to use or disclose your Personal Information in response to any statutory or legal requirements. We will use and disclose your Personal Information if we believe you will harm the property or rights of the Platform, its owners, or those of the Platform’s other users. Finally, we will use or disclose yours or the Child’s Personal Information if we believe it is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person or property, violations of the Platform’s other policies, or as otherwise required by law when responding to subpoenas, court orders and other legal processes.
- If we believe that disclosure is necessary or appropriate to protect our rights, property, or safety, our Users or others, we may in good faith share information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
- You agree that we may use Personal Information about you to improve our marketing and promotional efforts, to analyse site usage, improve the Platform’s content and Service offerings, and customize the Platform’s content, layout, and Services. These uses improve the Platform and better tailor it to meet your needs, so as to provide you with an efficient, safe and customized experience while using the Platform.
- The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
- Safety in the operating environment: we store your Personal Information in a safe operating environment and it can only be accessed by employees, representatives and service providers on a need-to-use basis. We comply with industry standards and the law to protect your Personal Information.
- The payment information: confidentiality according to industry standards.
- We strictly limit the Personal Information that is publicly viewable about a User who is known by us to be a Child. When a Child posts a review or comment on the Platform, only the Child’s age & name is posted, along with the content of the Child’s posting. Although the Child may create a profile for his/her account, no portion of the Child’s profile other than the Child’s age and name is publicly viewable. For posting the child accomplishments (project work) on social media a separate parental consent is sought. The posting includes Name, Age, School, City, Picture and key project details.
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Robotics Club aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.
If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us on the details as given below.
- The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
- The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
- The right to object. You have the right to object to our processing of your Personal Data.
- The right of restriction. You have the right to request that we restrict the processing of your personal information.
- The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
- The right to withdraw consent. You also have the right to withdraw your consent at any time where Robotics Club relied on your consent to process your personal information.
8. Sharing of Personal Information
- We may share your personal information with third party service providers (called ‘processors’) to perform certain processing activities on our behalf, such as Parties involved in hosting and enabling our Services. Please note that we will not share your Personal Information with third parties allowing them to use this information for their own purposes unless you have given explicit consent thereto. Categories of third party processors are:
9. Rights to Your Personal Information
- You have the right to provide Personal Information to us and may change that decision at any time.
- You have the right to check, update and adjust your Personal Information by logging into your account and editing personal information or asking us to do this.
- You may also delete yours or your Child’s information at any time on the Platform. However, we may retain certain information as required by law or for reasonable business purposes
- To sum up, you have the right to access, update, delete, rectify, object or restrict the Personal Information we have on you.
Please contact us by email or postal mail on the following address of the Grievance Officer: